2018 Summary

12-10-18 Meeting (2 hours 38 minutes)    

• Garbage Collection Vendor Collection    (14 minutes)

  Selection of city wide garbage collection vendor for the next 7 years.

• New Car Wash Facility     (28 minutes)

  Request to build an Automobile Laundry & Car Wash Facility at 1320 N. Rand Road, Arlington Heights by Everclean of Elk Grove Village, Il.

• Susie's Cafe     (5 minutes)

  Request to build a new sit down restaurant at 1 East Camp McDonald Road.

• Donation of Plaza Drive Real Property to City     (3 minutes)

  Vote authorizing the acceptance of a donation of real property located on Plaza Drive.

• MWRD Willow/Hillcrest/Owen Road Project     (23 minutes)

  Formal Request by Alderman Rosenthal regarding the formation of an advisory committee to provide input for the MWRD Willow/Hillcrest/Owen Road Project consisting of the city administrator, two alderman and two local area residents.

• Sanitary Sewer Delinquent Payments     (18 minutes)

  Report and discussion led by Finance Director DuCharme regarding how to best deal with sanitary sewer delinquent payments.

11-26-18 Meeting (2 hours)    

• Garbage Collection Vendor Selection    (36 minutes)

  Our twelve year long contract with Republic Services has come to an end and the city has put it out for bid again. The council discusses what changes if any they are willing to make to the current service level to keep the costs low. Changes such as changing the pickup days, limiting the amount of yard waste picked up, requiring stickers to be purchased for each bag of yard waste, changes to recycling, possible electronics pickup along with other topics are considered in this discussion.

• Airport Report     (8 minutes)

  Chicago Executive Airport Report by Director Scott Saewert.

• Plaza Drive Update     (2 minutes)

  PLaza Drive Status Report by Building Director Dan Peterson.

• Sale of City Property (Piper Lane)     (2 minutes)

  Report on the status of the sale of city property at Piper Lane by Building Director Dan Peterson.

• Vehicle Storage Facility     (47 minutes)

  Continuing Discussion regarding a request for a special use permit for an Automobile Storage Facility at 1326 N. Rand Road.

11-12-18 Meeting (2 hours)    

• City Investment Management Services    (46 minutes)

  Presentation by PMA Financial Network for Money Management of City Investments

• Financial Audit Presentation     (13 minutes)

  Financial Audit Presentation by Anthony Michelotti of Eder, Casella & Co.

• Public Works Update     (2 minutes)

  Public Works update by Superintendent Mark Roscoe.

• Building Report     (1 minute)

  Building update by Director Dan Peterson.

• MWRD Willow/Hillcrest/Owen Road Project     (2 minutes)

  Comments by Alderman Rosenthal regarding the possible formation of an advisory committee to provide input for the MWRD Willow/Hillcrest/Owen Road Project consisting of the city administrator, two alderman and two local residents.

• Vehicle Storage Facility Permit     (2 minutes)

  Request for a special use permit for an Automobile Storage Facility at 1326 N. Rand Road.

• Staggered Elections     (13 minutes)

  Discussion regarding the possiblity of the city implementing staggered elections.

• Sanitary Sewer Delinquent Payments     (21 minutes)

  Report and discussion led by Finance Director Mike DuCharme regarding how to best to collect overdue sanitary sewer payments from 201 properties in the amount of approximately $60,000.

• Tax Levy Estimates     (5 minutes)

  Estimate of proposed 2018 property tax levies by Finance Director Mike DuCharme.

10-22-18 Meeting (2 hours 45 minutes)    

• Home Rule Resolution    (4 minutes)

  Resolution establishing the position of city regarding home rule. This resolution declares that if the city were to obtain Home Rule it would not raise property taxes without going to a referendum vote by the citizens.

• Garbage Collection Contract Renewal     (58 minutes)

  Our twelve year long contract with Republic Services has come to an end and the city has put it out for bid again. The council discusses what changes if any they are willing to make to the current service level to keep the costs low. Changes such as changing the pickup days, limiting the amount of yard waste picked up, requiring stickers to be purchased for each bag of yard waste, changes to recycling, possible electronics pickup along with other topics are considered in this discussion. The three vendors bidding on the new contract are present and make comments about their services.

• Airport Report     (12 minutes)

  Chicago Executive Airport report by Director Jim Kiefer.

• Harper College Referendum Presentation     (10 minutes)

  Presentation by Harper College Communications Director Jeff Julian regarding Harper's Master Plan and their referendum which will be on November's ballot.

• Staggered Elections     (16 minutes)

  Discussion of staggerd elections for city council members and the possibility of asking residents to sign petitions so it can be put on the ballot for the April 2019 election.

• Public Works Update     (2 minutes)

  Update on current Public Works project by Public Works Superintendent Mark Roscoe. Items such as road repairs and sewer rodding are discussed.

• Building Update     (1 minutes)

  Status update on the east side fire damaged building complex by Building Director Dan Peterson.

• Vehicle Storage Special Use Permit     (31 minutes)

  Request by Village Cyclesport at 1326 North Rand Road to use the rear portion of their parking lot for vehicle storage.

• East Side Fire Victims     (8 minutes)

  Request by a Prospect Heights resident to help raise money for the Rivers Trails fire victims.

10-08-18 Meeting (1 hour 14 minutes)    

• Police Pension Fund    (11 minutes)

  Police Pension Fund presentation by Sal Palazzolo.

• Tourism Board     (2 minutes)

  Tourism board discussion regarding perceived lack of accountability led by Tourism Board Director Holly Allgauer from Hilton and Director Jason Hagar from Crowne Plaza.

• Building Report     (2 minutes)

  Building report by Building Director Dan Peterson regarding River Trails Condominiums which were damaged by a large fire several months ago.

• Levee 37 Problems     (3 minutes)

  Recent discovery of storm sewer problems along Palatine Road which are not allowing the city to obain letter of flood plain map revision.

• City Investments Policy     (4 minutes)

  Discussion of changes to the city investment policies led by Finance Director DuCharme.

09-24-18 Meeting (50 minutes)    

• Airport Report    (4 minutes)

  Airport Report by Director Jim Kiefer.

• Treasurers Report

  August Treasurers Report presented by Finance Director DuCharme.

• Robocalls Re Sale of City Property     (3 minutes)

  Alderman Williamson questions Mayor Helmer about robocalls that many residents received regarding the recent sale of city property.

• Robocalls Re Sale of City Property     (3 minutes)

  Alderman Williamson questions Mayor Helmer about robocalls that many residents received regarding the recent sale of city property.

• Arlington Countryside Flood Control Engineering Study     (2 minutes)

  Approval of a flood control engineering study for Arlington Countryside with GeWault Hamilton in the amount of $24,500.

• Eastside TIFF District Flood Control Engineering Study     (3 minutes)

  Approval of a flood control engineering study for the Eastside TIFF District with GeWault Hamilton in the amount of $39,500.

• Newsletter Delays     (3 minutes)

  Alderman Williamson questions Mayor Helmer about recent newsletter delays and Home Rule.

09-12-18 Meeting (2 hours 27 minutes)    

• Building Report    (2 minutes)

  Building Report presented by Building Director Dan Peterson.

• Stormwater Project Selection     (30 minutes)

  Presentation and discussion led by Steve Berecz regarding the proposed stormwater control project locations.

• Piper Lane Sale Proceeds     (34 minutes)

  Discussion regarding possible uses of the proceeds from the sale of Piper Lane city property.

• New Shoenbeck Road Sidewalks     (7 minutes)

  Discussion regarding the proposed addition of sidewalks along Shoenbeck Road between Palatine and Willow Roads.

• Downtown Redevelopment Committee     (20 minutes)

  Request and discussion led by Mayor Helmer regarding the possiblity of expanding the size of the Downtown Redevelopment Committee.

• Tourism Board Accountability     (8 minutes)

  Discussion led by Alderman Ludvigson regarding the lack of accountability of the Tourism Board and how the moneys collected from hotel taxes are being used.

08-27-18 Meeting (2 hours 29 minutes)    

• MWRD Willow/Hillcrest/Owen Road Project    (52 minutes)

  Proposed Metropolitan Water Reclamation District Willow/Hillcrest/Owen Road Project presentation By Cedric Robinson.

• Storm Water Management Projects     (18 minutes)

  Presentation of possible city storm water management projects by Steve Berecz.
     Eastside TIF Area
     Arlington Countryside Area
     Dorset Street Study Area
     Elm Street
     Alton & Edwards Roads
     214 Wheeling Road
     Lake Claire Area and Shawn Lane House
     Patricia Lane
     Alton & Edwards Roads
  

• Building Update     (2 minutes)

  Building Update by Building Director Dan Peterson.

• Airport Report     (5 minutes)

  Chicago Executive Airport Report by Director Scott Saewert.

• Treasurer's Report     (4 minutes)

  July Treasurer's Report presented by Finance Director DuCharme.

• Sale of City Property (Piper Lane)     (25 minutes)

  Lively discussion and final vote for the sale of city property located at 25 and 35 Piper Lane to Connor Commercial Real Estate LLC for $2,730,000.

• Greenbriar Assisted Living Special Use     (11 minutes)

  Special Use Permit Request by Greenbriar Assisted Living.

07-09-18 Meeting (1 hour 8 minutes)    

• Sale of City Property (Piper Lane)    (2 minutes)

  Resident Bree Higgins comments about proposed sale city property located on Piper Lane.

• Unpaid Vehicle Stickers     (4 minutes)

  Report by Finance Director DuCharme regarding unpaid vehicle sticker renewals. He stated that the city sent out 1500 tickets for unpaid vehicle stickers and to date $48,000 has been collected.

• Towing Company Contract     (10 minutes)

  Chief of Police Steffen discusses the recent award of an exclusive towing contract to Hillside Towing.

• Home Rule     (24 minutes)

  Home Rule Discussion

• MacDonald's Drive Thru Lane     (4 minutes)

  Special Use permit request by MacDonald's at 1200 N Milwaukee Ave. to add another drive through lane.

06-25-18 Meeting (1 hour)    

• Sale of City Property (Piper Lane)    (2 minutes)

  Comments by an attorney representing one of the bidders on the property.

• Airport Report     (12 minutes)

  Chicago Executive Airport Report by Director Jim Kiefer.

• MWRD Willow/Hillcrest/Owen Road Project     (2 minutes)

  MWRD Willow/Hillcrest/Owen Road Project update by City Administrator Joe Wade.

• Hillcrest Lake     (2 minutes)

  Update regarding Clarke Aquatics Weed Management Program of Hillcrest Lake.

• Recent Rain Events and Flooding     (2 minutes)

  Report by Superintendent of Public Works Mike Roscoe regarding flooding during recent heavy rains.

• Home Rule     (2 minutes)

  Home Rule Discussion.

06-11-18 Meeting (2 hours 21 minutes)    

• Fire Police Commission Annual Update    (7 minutes)

  Fire Police Commission Annual Update presented by Chairman Sharon Hoffman.

• Year End Report on Outside Accounting Services Firm    (6 minutes)

  Year end report on outside accounting firm Lauterbach and Amen Financial Services presented by Nathan Gaskill.

• Airport Board Resignation     (6 minutes)

  Resingnation from Chicago Executive Airport Board Board of Directors by Betty Cloud.

• Sign Variance Request     (6 minutes)

  Sign variance request for 1845 N. Rand Road by Matt Holm for the Rand Olive Condo Association.

• Request for Reconsideration of Accessory Structure Variance Denial     (18 minutes)

  Request for reconsideration of a denial by the zoning board for a size increase of and accessory structure for 1208 Stratford by Lawrence Matchen.

• SSA Refinancing     (6 minutes)

  Request for authorization for agreement with Financial Advisor Consultant, Speer Financial, and Chapman and Cutler as bond council, to evaluate Special Service Area refinancing savings.

• Home Rule     (30 minutes)

  Home Rule Discussion

• Garbage Collection Contract     (15 minutes)

  Discussion of upcoming garbage collection services contract renewal.

05-29-18 Meeting (2 hours 3 minutes)    

• Airport Report    (9 minutes)

  Chicago Executive Airport Report presented by Director Bill Kearns.

• Building Development     (1 minute)

  Building Development Report by Director of Building Development Dan Peterson.

• Apple Drive Road Repairs     (11 minutes)

  Discussion regarding Apple Drive road repairs.

• Treasurer's Report     (9 minutes)

  April Treasurer's Report presented by Assistant Finance Director Cheri Graefen.

• Sewer Inspection Bids     (5 minutes)

  Authorization to reject all current bids for city sewer inspection and cleaning and to approve instead a contract award to American Underground for $191,700 through Municipal Purchasing Consortium.

• Utility Service Audit Agreement     (6 minutes)

  Request for approval of an agreement for Utility Audit Services from Azavar Government Solutions.

• 211 Gail Street Side Yard Variance    (46 minutes)

  Ordinance approving a side yard variance for 211 Gail Street. Includes comments from several residents.

• Commercial Vehicle Parking     (8 minutes)

  Revised ordinance for commercial truck parking in residential areas.

05-14-18 Meeting (1 hour 58 minutes)    

• Sidewalk Engineering Services Contract    (5 minutes)

  Approval of design engineering services agreement with Gewault Hamilton for $38,000 for upcoming street improvements.

• Capital Improvements Plan     (12 minutes)

  Discussion of Capital Improvements Plan.

• Commercial Truck Parking Regulations     (2 minutes)

  Discussion of Commercial Truck Parking Regulations

• Attorney Presence at Meetings     (20 minutes)

  Discussion regarding whether or not an attorney needs to be present at city council meetings.

• Staggering Elections     (7 minutes)

  Discussion about the possiblity of staggering elections so that not all candidates are up for election in the same year.

• Home Rule     (42 minutes)

  Home Rule Discussion.

04-23-18 Meeting (1 hour 31 minutes)    

• Airport Report    (5 minutes)

  Chicago Executive Airport Report presented by Director Jamie Abbot.

• Treasurer's Report     (2 minutes)

  March Treasurer's Report presented by Assistant Finance Director Cheri Graefen.

• Airport Budget     (7 minutes)

  Chicago Executive Airport Budget Presentation by by Director Jamie Abbot.

• Hillcrest Lake     (5 minutes)

  Discussion of Hillcrest Lake and Slough and Possible Ways to Enhance Public Awareness/Interest and Consideration of Assignment of this Task to the Natural Resources Commission.

• Administrative Adjudication Process Amendment     (9 minutes)

  Ordinance Amending the Administrative Adjudication Process. Rolling Meadows Court will not prosecute anything below DUI or speeding. All other cases would be brought in house.

• Increase Number of 4 AM Liquor LIcenses     (14 minutes)

  Lively discussion and vote on a ordinance to increase the number of 4 AM liquor to allow Ramada's Tap House Grill and Player's Pub & Grill to have longer hours of operation. The motion failed.

04-09-18 Meeting (1 hour 15 minutes)    

• Attorney Presence at Meetings    (9 minutes)

  Lively discussion regarding whether or not the city attorney should be present at meetings.

• One Time Liquor License Extended Hours for Players Pub     (4 minutes)

  Alderman Ludvigsen asked for explanation of the 4 AM license granted to Player's Pub on St. Patrick's Day when the venue was not holding a special event. It was noted that there was an incident at the venue on that night.

• Hillcrest Lake     (7 minutes)

  Discussion of Hillcrest Lake and Slough and Possible Ways to Enhance Public Awareness/Interest and Consideration of Assignment of this Task to the Natural Resources Commission. Alderman Dolick asks that this item, along with other consent agenda items, be tabled until an attorney is present.

• MWRD Willow/Hillcrest/Owen Road Project     (1 minute)

  Update from City Administrator Joe Wade regarding the proposed MWRD Willow/Hillcrest/Owen Road Project.

03-26-18 Meeting (2 hours 9 minutes)    

• Airport Report    (5 minutes)

  Chicago Executive Airport Report presented by Director Betty Cloud.

• Treasurer's Report     (4 minutes)

  February Treasurer's Report presented by Finance Director Mike DuCharme.

• Utility Service Audit Agreement     (10 minutes)

  Telecommunications Service Audit Agreement with Spyglass.

• Increase Number of 4 AM Liquor Licenses     (17 minutes)

  Request by Players Pub & Grill and Ramada's Tap House Grill to be able to stay open until 4 AM.

• Budget Discussion     (1 Hour 10 minutes)

  Discussion of the proposed budget.

03-12-18 Meeting (2 hours 30 minutes)    

• Hillcrest Lake    (8 minutes)

  Presentation by Tim Kupczyk, president of the Hillcrest Lake Homeowners Association regarding Hillcrest Lake.

• Metra Station Land Lease     (10 minutes)

  Contract Renewal with Commonwealth Edison for Metra Station Land.

• Patel South Parkway Subdivision     (2 minutes)

  Resolution to approve the Patel South Parkway Subdivision.

• 7 East Leon Lane Variance     (2 minutes)

  Front yard setback variance for 7 East Leon Lane to allow for construction of porch.

• Public Works Budget     (41 minutes)

  Presentation of Public Works Department Budget by Superintendent Mark Roscoe.

03-05-18 Budget Meeting (2 hours 30 minutes)    

02-26-18 Meeting (1 hour 10 minutes)    

• Fire Protection District Referendum    (6 minutes)

  Presentation by Chief Drew Smith re: Prospect Heights Protection District Referendum.

• Funding for Downtown Center     (3 minutes)

  Discussion of Mayor contacting a bank to discuss funding for a possible Downtown Center.

• Airport Report     (6 minutes)

  Chicago Executive Airport Report by Director Bill Kearns.

• Treasurers Report     (3 minutes)

  January Treasurers Report presented by Finance Director Mike DuCharme.

• Liquor License Fee Increase     (5 minutes)

  Ordinance Increasing Liquor License Fees.

• Building Permit and Penalty Fees Increase     (13 minutes)

  Discussion regarding Building Permit and associated Penalty Fees led by Building Director Dan Peterson.

• Metra Parking Fee Increase     (2 minutes)

  Ordinance Increasing Metra Parking Rates from $1.75 to $2.00 per day.

• Ruben's Bar & Grill     (4 minutes)

  Request by Ruben's Bar & Grill for a Liquor License Change.

02-12-18 Meeting (2 hour 33 minutes)    

• Staggering Elections    (11 minutes)

  Discussion about the possiblity of staggering elections so that not all candidates are up for election in the same year.

• Snowplowing    (2 minutes)

  Discussion of snow plowing in downtown area.

• Treasurers Report     (23 minutes)

  Treasurers Report and Budget Discussion by Finance Director Michael DuCharme.

• Proposed Liquor Code Amendment     (49 minutes)

  Proposed Liquor Code Amendment discussion. Includes comments made by several restaurant owners in attendance.

• Utility Audit Services Proposal    

  Contract proposal for Utility Audit Services and presentation by Tom Fagan of Azavar Government Solutions.

• Ruben's Bar & Grill     (5 minutes)

  Liquor License Request for Ruben's Bar & Grill.

• Backhoe Purchase    (4 minutes)

  Discussion regarding the purchase of a new backhoe to replace existing 1991 year model that the city now owns.

• Sanitary Sewer Inspection and Cleaning and Non-Payment of Sewer Fees by Residents     (10 minutes)

  Update on sewer inspection and cleaning program and a report by Finance Director DuCharme on what is being done to collect delinquint fees.

• Commercial Truck Parking     (2 minutes)

  Update on Commercial Truck Parking Proposed Changes.

01-22-18 Meeting (1 hour 3 minutes)    

• Fiscal Year 2017 Audit Report    (7 minutes)

  Fiscal Year 2017 Audit Report by Joe Lightcap of Baker Tilley.

• Chicago Executive Airport Report    (13 minutes)

  Chicago Executive Airport Report given by Jim Keefer.

• Vehicle Sticker Price Increase     (5 minutes)

  Vehicle Sticker Price Increase Discussion.

• Capital Projects Fund     (16 minutes)

  Finance Director DuCharme discusses breaking up the General Fund and creating a Capital Projects account.

01-08-18 Meeting (54 minutes)    

• 697 Glendale Driveway Variance Request     (4 minutes)

  Discussion and vote of an amended driveway variation to 697 Glendale Ordinance. The original request called for a 4 foot encroachment and a 12 foot driveway. The new variance for reconsideration would be a 3 foot encroachment leaving 2 feet of grass and an 11 foot driveway. Concrete will be removed from the east side of the driveway. ROLL CALL VOTE: AYES - Rosenthal, Ludvigsen, Williamson, Dolick / NAYS - None / ABSENT - Messer

• Update on the Status of the Vacant Building Program     (4 minutes)

  Director of Building and Development Dan Peterson said that they are on target and that notices have been sent to mortgage holders. On January 17, the Staff will be trained. It was noted that there are 67 confirmed foreclosures and another 30 in pre-foreclosure. The City does not pay for foreclosure reports. The charge of $200 per report is paid by the banks. The City receives $100 per report.

• Possible Loss of Airport Tax Revenue     (9 minutes)

  There is a chance that the City will lose the airport local tax revenue. The tax brings in $150,000 annually to the City. Senator Harris has notified the City that FAA rules are now mandating that the City can only receive local sales tax if it had an Ordinance in place prior to 1987. The City has had a local tax Ordinance only since 2005.

• Tap House Grill Opening     (1 minutes)

  Report by Building Director Dan Peterson regarding the opening of Tap House Grill.

• Liquor License Discussion     (1 minutes)

  Brief discussion about possible changes to liquor licenses.

• Creation of Retirement Health Savings Plan for Sworn Officers     (4 minutes)

  Resolution Approving and Authorizing the City Administrator to Enter into an Agreement with the Illinois Police Pension Fund Association to Create a Retirement Health Savings Plan for Sworn Patrol Officers. The City has two plans now. Public Works will use the existing plan. Non-sworn officers will have two options. Sworn officers will have the new plan only. ROLL CALL VOTE: AYES - Rosenthal, Ludvigsen, Williamson, Dolick / NAYS - None / ABSENT - Messer /Motion carried 4 - 0, one absent

• Vehicle Sticker Price Increase     (1 minutes)

  Brief discussion about increasing the vehicle sticker prices.

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